EPASS User Meeting 2022News Live from #EPASSUserMeeting2022: Related InvoicesOct 21, 2022
Live from the EPASS User Meeting!
The EPASS User Meeting is this Wednesday to Saturday in Denver. Each day of the event, we’re featuring a training topic that one of our Training Specialists is presenting. Like what you see? Make sure you join us next year at #EPASSVancouver2023
Presented by Nick Faiola
Related Invoices lets you track and tie together invoices that have something in common with each other. Understanding all of the different relations and how they work can help you use this feature to your advantage.
When you are in the invoice header you can see all of the other invoices related to this one by clicking the Related Invoices link just above the invoice number.
Clicking the link will show the following window:
From here you can see all of the related invoices and how they are related. You can also “manually” create a relation between two invoices but that’s not needed very often since most of the relations are created automatically. You can also create a new invoice from this window – if you use that option then the new invoice would automatically be related to this one and vice versa.
There are currently 7 different types of relations between invoices:
- LINKED: If you were to manually add a relation then it would fall under this type. Also if you create a new quote in Mobile Tech then this is also the relation type between the original invoice and the quote.
- COPIED TO: If you copied this invoice to create a new invoice then it would show the invoice as a “copied to” relation.
- COPIED FROM: If this invoice was copied from another invoice then it would show the original invoice as the “copied from” relation.
- SPLIT TO: If you split something from this invoice to another invoice then it would show the split invoices as a “split to” relation.
- SPLIT FROM: If this invoice was created by splitting something off of another invoice then it would show the original invoice as a “split from” relation.
- CREDIT: This is specific to parts distributors using EPASS – if they are managing warranty claims for their customers, when a customer submits a claim through the website the return invoice (with negative quantities on it) will have a “credit” relation to the credit invoice (with positive quantities, billed to the manufacturer).
- ORIGINAL SALE: This is specific to parts distributors using EPASS – if they are managing warranty claims for their customers, when a customer submits a claim through the website the credit invoice (with positive quantities, billed to the manufacturer) will have an “original sale” relation to the return invoice (with negative quantities on it).
It should be mentioned that related invoices will show up in Mobile Tech, and they will be fully synched giving a technician access to see all of the details. So if you ever want a technician to see an invoice for whatever reason, creating a relation will give them access to see it. Also, when they create quotes or new work orders in Mobile Tech you will see those automatically created relations in EPASS as well. So when you are wondering “where was the original quote for this” – try checking related invoices.
Also, to help out your technicians you might want to consider the following: when a customer phones in to go ahead with a quote that a technician provided them – try pulling up that original quote and create the new work order by copying the quote. You don’t necessarily need to copy all of the detail lines, but by copying from the original quote they will now be related automatically. This means the technician will have access to the full original quote when he goes out to do the job.
I started at EPASS Software in 1985 as a computer programmer, but I liked it so much, I bought the company in 1999! I’ve been fascinated by computers since the first time I used a ‘Commodore Pet 2’ in 1978 and was in charge of the computer science lab at my high school. My first venture into software development came in 1986 where I wrote the “Bed and Breakfast” reservation system for Vancouver’s Expo ’86.